This is applied AI for running and optimizing a real business.
I design and implement AI systems that coordinate operations, analyze performance, and continuously improve execution — using the tools you already rely on.
Most businesses don't need more AI tools. They need systems that don't break under real operating conditions.
Commonly used with: Gmail · Outlook · Google Ads · Sheets · Slack · Trello · Asana · ClickUp · GHL
Each option below is a standalone system with clear scope and outcomes. Most teams start with the one that removes the biggest operational bottleneck first.
Foundational systems — most teams start here
A system that brings structure, speed, and ownership to incoming communication. It monitors inbound email and enquiries, classifies intent, drafts responses in your tone, and routes messages to the right place — without removing human control.
Message classification
Important conversations surface immediately
AI-drafted replies
Faster response without mental effort
Owner routing
Clear responsibility, fewer dropped threads
Automatic tagging/logging
Clean records without manual work
A system that ensures no lead, deal, or client conversation quietly goes cold. It tracks unanswered threads over time, triggers follow-ups automatically (or as drafts), and escalates internally when things stall.
Unanswered thread detection
No silent drop-offs
Timed follow-ups
Consistent outreach without chasing
Escalation rules
Issues surface before they become losses
Risk flagging
Early warning on at-risk leads or clients
Operational systems — execution & visibility
A system that converts unstructured communication into structured work. It summarizes email threads, extracts action items, and creates tasks or projects with ownership and deadlines.
Thread summarization
Instant clarity on long conversations
Action extraction
Nothing gets missed
Task/project creation
Clean execution without copy-paste
Owner & due date assignment
Accountability by default
A system that shows what's actually happening across day-to-day execution. It aggregates signals from inboxes, projects, and pipelines to surface delays, bottlenecks, and stalled work.
Response-time tracking
See delays early
Open/overdue monitoring
Clear execution health
Bottleneck detection
Pressure points surface faster
Lightweight dashboards
Clarity without reporting overhead
Optimization systems — performance & leverage
A system that compresses operational complexity into readable summaries. It generates daily or weekly briefings showing what moved, what stalled, and what needs attention.
Cross-tool summaries
One view instead of five logins
Priority highlighting
Attention goes where it matters
Risk surfacing
Fewer surprises
Human-readable output
Less cognitive load
A system that continuously analyzes and improves Google Ads performance. It reviews spend patterns, search terms, structure, and trends to surface inefficiencies and opportunities.
Search term analysis
Hidden waste exposed
Spend efficiency review
Budget goes further
Structure & creative insights
Faster iteration
Ongoing monitoring
Problems surface earlier
Most automation fails because it tries to do too much at once. These systems are designed to survive real usage.
Each system stands alone
Drafts, approvals, escalation
Logging, monitoring, clear failure modes
Rules and prompts evolve as the business does
This is what makes them reliable instead of brittle.
This is a strong fit for businesses with real operational or marketing complexity — where coordination, visibility, or performance must improve without adding headcount.
Send your tools list and the main bottleneck. I'll tell you which system makes sense first — and what would change operationally.
This isn't a sales pitch. If none of these systems apply, I'll tell you.